Convoy's Falloff and Cancellation Policy:
Falloff occurs more than 48 hours prior to pickup = No Scorecard Impact
Falloff occurs between 24 - 48 hours prior to pickup = Partial Scorecard Impact
Falloff occurs less than 24 hours prior to pickup = Full Scorecard Impact
Note: Falloffs that occur less than 60 minutes after accepting do not impact your scorecard if the falloff occurs more than 24 hours prior to pickup
What kind of falloffs do / do not impact a carrier's scorecard?
|Falloffs that DO NOT or DO impact your scorecard||DO NOT||DO|
|Falling off of a shipment more than 48 hours before pickup.|
|Falloffs caused by a shipper or Convoy issue.|
|Accidentally accepted shipments canceled within 1 hour of accepting and more than 24 hours before pickup.|
|Carrier-caused falloffs that occur less than 48 hours before pickup.|
|Falloffs caused by delays on previous, non-Convoy shipments.|
|Removed from shipment due to insurance or compliance reasons.|
|Falloffs caused by mechanical issues/breakdowns.|
|Removed from a shipment due to a trailer rejection.|
|Falling off a shipment to haul a different Convoy load.|
You can identify the loads impacting your score by selecting the “Profile” tab and tapping the scorecard metric: FALLOFFS. If you have any questions or concerns about a load listed as a falloff, you can click Request Review directly in the app and we will happily review.
Details about Falloff and Cancellation Policy:
At Convoy, we take falloffs (cancellations) seriously. Completing the loads you accept is an important part of doing business together. With that said, we understand that it can be necessary to cancel a load due to unforeseen circumstances. While we track each cancellation, it only impacts your ability to book new loads when it becomes a trend over time.
- If you must falloff a load, please notify Convoy immediately. The easiest and fastest way to cancel a shipment is through the app. Learn how to do that here. Emailing or texting to be removed from a load is not an acceptable way to cancel a load.
- When a carrier cancels a load, they are ineligible to reaccept the same shipment for 24 hours.
- A high rate of falling off of shipments may impact your relationship with Convoy, regardless of scorecard impact. Carriers that continue to fall off shipments may be exited from the Convoy network.
Frequently Asked Questions:
- What is Falloff Severity?
- Not all falloffs are treated the same - for example, falling off a shipment 2 hours prior to pickup will impact a carrier's scorecard much more than falling off 47 hours prior to pickup.
- Severe Falloffs: A carrier-caused cancellation occurring less than 24 hours before the pickup appointment. This type of falloff has a greater impact on your scorecard than a falloff requested earlier because of the added operational burden it takes for Convoy to recover the load. Repeated instances of this will lead to a suspension or deactivation, so be sure to avoid this when possible.
- Non-Severe Falloffs: Falling off a shipment 24 to 48 hours prior to the pickup appointment (or end of a pickup window). These are also referred to as Partial scorecard impact, meaning these falloffs will impact your scorecard but not as much as a Severe falloff.
- Learn more about Severity here.
- What can carriers do to avoid falloffs?
- Review all load details carefully before accepting. Accepting a load is a carrier’s agreement to haul the load as-is.
- Plan sufficient time in between shipments and be cautious of overbooking your truck.
- Keep insurance documents up-to-date with RMIS.
- Maintain compliance status by following FMCSA safety guidelines.
- Alert Convoy of issues you’re having on Convoy shipments, especially if you believe it will impact future loads.
- Regularly maintain equipment to avoid breakdowns and trailer rejections.
- Note: If you are experiencing a mechanical issue, avoid booking additional loads until the issue is fully resolved.